Overview

Pharmaceutical Research and Manufacturers of America (PhRMA) is seeking a Senior Administrator for its Human Resources team to support recruitment, onboarding, employee experience, offboarding and administrative support.  The Senior Administrator will report to the Senior Director of Talent Acquisition with a dotted line to the Deputy Vice President of Human Resources and will work closely with the HR team and colleagues across PhRMA.

The Senior Administrator will be responsible for: 

Recruitment Coordination:

• Heavy scheduling including communication with recruiters, candidates, hiring managers and interviewers to schedule in-person and virtual interviews, feedback loops, and other recruitment sessions
• Greet candidates for in person interviews
• Maintain daily and weekly recruitment reports; assist with gathering information for presentations and other correspondence
• Manage job postings on required job boards and PhRMA sites
• Coordinate PhRMA’s participation in external recruitment events

Onboarding Coordination:

• Initiate candidate background checks with external vendor and submit flagged reports for review as needed
• Coordinate with new manager, IT and facilities for new-hire orientation, office set-up, and onboarding schedules
• ADP New Hire data entry

Employee Experience Coordination:

• Support the internship program by partnering with the events department to coordinate on-site events such as receptions, lunch-and-learn sessions, and professional development workshops
• Support HR processes including talent planning, promotions, award programs, compensation planning, BetterHelp enrollment/terminations, and employment verifications
• Compliance coordination to include posting labor posters on PhRMA Inside and in the office (in partnership with facilities and external company)

Offboarding Coordination:

• Exit notifications
• Support offboarding including, COBRA and insurance notices, track employee checklists, schedule offboarding meetings

Administrative Support:

• Administrative support for the Chief People and Culture Officer including proactively reviewing calendars to ensure logistics are in place for upcoming meetings
• HR team weekly meeting agenda items

Key Success Factors 

PhRMA seeks a collaborative, proactive, self-starter who is passionate about contributing to the healthcare challenges we face today. This is a visible position and is both internally and externally facing. Key success factors for this role include strong organization and execution skills as well as a team focus and collaboration skills. The preferred candidate will be organized and have experience in recruitment coordination and human resources support. Candidate should be adaptable, able to prioritize and shift gears quickly, comfortable in a high-pressure environment and be diplomatic, responsive, and mature.

Professional Experience / Requirements 

• Bachelor’s degree in Human Resources or related field.
• Minimum of 4 years of experience in grassroots mobilization, coalition development and/or public affairs.
• Strong organizational and scheduling skills.

Potential Salary

$65,100-87,900 per annum. Salary is commensurate with experience and other compensable factors. 

Who we are 
 The Pharmaceutical Research and Manufacturers of America (PhRMA) represents the country’s leading innovative biopharmaceutical research companies, which are laser focused on developing innovative medicines that transform lives and create a healthier world. Together, we are fighting for solutions to ensure patients can access and afford medicines that prevent, treat and cure disease. Over the last decade, PhRMA member companies have invested more than $800 billion in the search for new treatments and cures, and they support nearly five million jobs in the United States.

Connect with PhRMA
For information on how innovative medicines save lives, please visit:
www.PhRMA.org
www.Innovation.org
www.MAT.org
www.Facebook.com/PhRMA
www.Twitter.com/PhRMA  

What we offer
In addition to a highly competitive salary and bonus program, various opportunities for reward and recognition and a platform of extensive benefits, PhRMA is committed to the development and overall wellbeing of our team members.  We offer traditional (medical, dental, vision, flexible spending, life, AD&D, LTD, STD, LTC) and enhanced benefits such as parental leave, a well-being program, an on-site fitness facility, back-up care, health advocate service, an employee assistance program, and commuting benefits.  We also offer a robust 401k plan with employer contributions upon the first day of hire and immediate vesting, a generous paid time off plan, ten paid holidays (plus inauguration day), half day Fridays preceding holidays, half day Fridays in the summer months, and a paid winter break. As an organization, we work remotely on Mondays and Fridays and together in the office on Tuesdays through Thursdays. We also all work remotely in August.

We are committed to the growth and development of our team members and offer many learning opportunities including an integrated onboarding program, best-in-class leadership programming, tuition reimbursement, industry on-site and off-site training, and other management/professional development programs.  Corporate social responsibility is also important to us at PhRMA. Our team members participate in community service activities, fundraising drives and charitable athletic events.  

We are committed to supporting our family of professionals at PhRMA and strive to create programs that help our team members manage the challenges of balancing a fast-paced career with their personal goals.

Equal Opportunity Employer 

PhRMA provides equal employment opportunities to all applicants without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, matriculation, political affiliation or veteran status in accordance with applicable federal, state and local laws governing nondiscrimination in employment. 

The job description contains an overview of the activities and duties for this role. Responsibilities may change and new ones may be assigned at any time.