It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Essential Responsibilities

Supporting Corporate Officers and being a team member of the executive admin team.
Prioritizing conflicting needs, handling matters expeditiously, and proactively engaging on and seeing projects through to successful completion within strict deadlines
Maintaining and coordinating calendars, scheduling appointments and meetings for executive business leaders
Planning, scheduling, and arranging business meetings and travel itineraries; preparing and reconciling expense accounts
Managing domestic and international travel arrangements, including coordinating visa applications
Responsible for paying & tracking invoices and assisting with issues relating to invoices
Processing T&L expenses and assisting in managing expense accounts and budgets
Preparing communications such as organization announcements and newsletters
Preparing presentations, reports, spreadsheets, meeting minutes and other business information
Using discretion in interfacing with all levels of individuals, internally and externally
Answering phones, directing calls to appropriate individuals and sending emails to the team regarding incoming calls and requests
Preparing, evaluating, and editing incoming and outgoing communications for the executives
Serving as a delegate for various approval processes for executive business leaders, including expense reports, computer peripherals, electronic signatures, etc.
Keeping org charts, seating, and distribution lists up to date
Supporting teams in planning and executing customer and large internal events, including all logistical details, scouting locations, coordinating scheduling, accommodations, and catering
Directing business contacts to appropriate managers
Managing conference / huddle rooms and common office areas
Ordering and tracking general office supplies
Coordinating the offices and employee supplier needs
Interacting with vendors and building administration for maintenance needs, employee access to parking, fitness center
Leading special projects as requested
Properly handling and protecting confidential business information

Qualifications

Minimum 5 years of administrative experience in a corporate environment supporting multiple executives
High School Diploma/GED required, Bachelor's Degree preferred
Previous experience with international travel requirements
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiar with video conferencing
Experience in planning and executing meetings
Strong written and verbal communication skills
Experience working in a matrixed organization
Demonstrated critical thinking skills
Previous experience working for a global multinational Fortune 500 company
Relocation assistance may be provided if eligibility requirements are met.

Who are we?

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! http://www.WabtecCorp.com

Our Commitment to Embrace Diversity:

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.