Summary
As a Conference Management Specialist, you will serve as a program specialist while providing specialized conference, and event planning for the OCC senior management in headquarters, district and field offices.
This position is located in Administrative Operations located in Washington, D.C.
Duties
As a Conference Manafement Specialist, you will:
- Analyze, plan, negotiate and implement large, complex and highly visible meetings affecting the banking community, government and the public.
- Schedule meetings; plan menus; advise on audiovisual equipment; book rooms; and provide guidance to contractors and other personnel on catering services, audiovisual equipment and other meeting related activities.
- Prepare reports and evaluations on optimum meeting sites, and market conditions (seasonally), hotel accommodations, travel services, catering, audio/visual services, etc., nationwide and particularly in cities where OCC frequently conducts business.
- Plan OCC Conferences and Events policies and procedures including developing, writing, and implementing new policies as they are identified. Review existing processes and making improvements and recommendations to the Conference Officer.
- Stay abreast of the latest trends and technologies available in the events/conference management industry, including the latest advancements in the audio/visual field. Provide recommendations for improvements in conference planning and execution.
- Utilize registration websites and conference booking systems.
Requirements
Conditions of Employment
This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury. The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time.
There are three key documents that contain important information about your rights and obligations. Please read and retain these documents:
- , for those who undergo an FBI fingerprint-based criminal history record check for personnel vetting, which includes Rap Back,
- (this is the same statement used when your fingerprints are submitted as part of your background investigation), and
- , (applicable to those who hold a sensitive position or have eligibility for access to classified information).
- Complete a one-year probationary period (unless already completed).
- Complete a background investigation (unless already completed).
- Complete a to determine your suitability for Federal employment.
- Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the . Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- Travel occasionally to attend conferences and/or training.
- Obtain and use a Government-issued charge card for business-related travel.
- File an OCC Financial Disclosure Form.
- for important information about OCC ethics standards, such as the requirement that new hires divest their bank securities.
- Successfully complete a background investigation that includes criminal history, financial history (including a credit check) and other information.
Qualifications
You must meet the following requirements by the closing date of this announcement:
You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 or NB-IV band level in the Federal service. Examples of specialized experience for this position include:
- Providing oversight of event planning activities and conferences which may include scheduling events; planning menus; and advising on audiovisual equipment. AND
- Utilizing registration websites and conference booking systems to plan and monitor conferences and meetings. AND
- Providing recommendations for improvements to conference and event policies and procedures.
The experience may have been gained in the public sector, private sector, or through volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.
To receive any credit for your work experience, please indicate dates of employment by month/year, and indicate the number of hours worked per week, on your resume.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application package includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.
Rating:
Your application package will be evaluated in the following areas:
- Administrative Policies and Procedures
- Advising
- Oral Communication
- Planning/Organizing
- Program Support and Operational Planning
Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality categories (Outstanding, Excellent, or Qualified) depending on your responses to the online questions regarding your experience, education and training related to this position. Your rating will be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.
Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference eligibles in that category.
Qualified preference eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.
Referral: If you are among the top qualified candidates, your application package may be referred to a selecting official for consideration. You may be required to participate in a selection interview.
If you are a displaced or surplus federal employee eligible for the , you must be rated as well-qualified to receive special selection priority. "Well-qualified" means that in addition to meeting the minimum qualification requirements and selective placement factor(s), if applicable, you must be assigned to the Outstanding or Excellent category.
Required Documents
A complete application package includes: 1) A resume, 2) vacancy question responses, and 3) submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible). Note: Please ensure that all bank, financial, and other confidential or sensitive information is removed/redacted from each document.
RESUME: All applicants are required to submit a resume by either creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive any credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please review .
VETERANS DOCUMENTATION: If you are claiming veteran's preference, you must submit a copy of your DD-214 showing type of separation and character of service (e.g. DD-214 Member 4 Copy) and if applicable, VA letter. Ten-point preference eligibles must also submit an , along with required documentation listed on the back of the SF-15 form. Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. You can find additional information about Veterans' Preference at .
CAREER TRANSITION ASSISTANCE PLAN (CTAP) or INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click for eligibility and a detailed list of required documents.
OPTIONAL DOCUMENTS: In addition, you may submit the following:
- Cover letter
- Recent performance evaluation (be sure to redact/remove all sensitive information prior to submitting)
