Administrative Coordinator, Office of the President at Human Rights Campaign in Washington, DC

We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ+ people, to join our team. Don’t meet every single requirement? Studies have shown that people from marginalized communities are less likely to apply for jobs unless they meet every single qualification. At HRC, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Position Summary:

The Administrative Coordinator, Office of the President role provides administrative and logistical support for the Office of the President and the HRC and HRC Foundation Boards.

The Administrative Coordinator must be experienced in a fast-paced Executive office with a demonstrated ability to respond quickly and with good judgment and be able to handle highly confidential and sensitive information in a professional manner. The Coordinator works with staff at all levels of the organization, as well as with board members, donors, political leaders and others. They must be able to interact in a professional and respectful manner with all those who engage with the Office of the President, mindful that they are representing the organization, its President, Chief of Staff and other senior members of the team.

This position is in-person 5 days a week, based in Washington, DC and is not eligible for remote or regular telework status.

Position Responsibilities:

Working closely with the Associate Director and others in the Office of the President, coordinate the calendar for the President and the Chief of Staff.
Assist and support the President’s and Chief of Staff’s travel planning processes, including making reservations, arranging ticketing, tracking expenses, and monitoring ongoing needs and adjustments to travel plans before, during, and after trips.
Working with others, assist with coordinating meetings and other special projects and events, which includes coordinating presentations, compiling notes, and, as needed, arranging catering and managing RSVPs.
Assist with board relations administrative needs, including recording keeping, communications, scheduling and travel and quarterly reports.
Assist in the planning of in-person Board meetings with specific tasks including, but not limited to, vendor logistics, event registration, attendance tracking, website updates, event platform technology, and hiring, training and managing temporary staff.
Provide administrative support for the Office of the President, including contracts, check requests, and expense reports.
Assist with the Office of the President and Board Relations inboxes and incoming phone calls, email distribution lists, and responding to inquiries in a timely manner.
Other duties as assigned.

Position Qualifications:

At least 2 years of experience working with Executives, Boards of Directors or high-level volunteers, especially in an administrative capacity.
Exceptional attention to detail and organizational skills.
Excellent communication skills, strong writing abilities, and analytical and creative skills.
Strong professional ethics and sensitivity in detailing with confidential information.
Excellent customer service skills and demonstrated ability to use tact and diplomacy.
Demonstrated background in event planning and volunteer coordination.
Demonstrated ability to work well under pressure with high-level staff and volunteers.
Applicants must be able to prioritize multiple assignments and handle tasks in a positive, timely manner in a fast-paced environment.
Experience with and proven skill in the performance of administrative duties in a professional environment.
Demonstrated computer skills; including Google Docs, Google Sheets, Google Forms, Outlook, Word, PowerPoint, Excel, and database programs. Cvent, Board Effect, and Smartsheets knowledge are a plus.
Flexibility with work schedule outside of standard business hours is required. This role will include some evening and weekend work.
Personal interest in and commitment to LGBTQ+ rights, racial and gender justice required.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.

Employer is the Human Rights Campaign, Inc., an I.R.C. 501(c)(4) non-profit entity. Primary responsibilities of this position are in the Human Rights Campaign Foundation, an I.R.C. 501(c)(3) non-profit entity.

No phone calls or emails, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.