Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking an Administrative Assistant to support the Office Manager. This position will be responsible for providing a broad range of administrative support with an emphasis on superior client service.
Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.
Key responsibilities of this position include:
Draft and format correspondence, charts, reports, and other documents, and maintain files.
Create and maintain calendars and directories.
Create templates, announcements, invitations, posters, newsletters, and other communications.
Perform research.
Process expense reports, reimbursements, and vendor invoices, allocating costs as needed.
Coordinate administration and communication of projects, programs, policies, and processes.
Seek necessary approvals as requested or required.
Assist with annual budget review, monitor and track expenditures, and provide recommendations to Office Manager.
Communicate and collaborate regularly with local and firm department and committee representatives as well as office and Firm Management.
Assist in meeting and event planning, coordination, organization, and execution.
Request CLE approval for training and education meetings.
Maintain Houston office page content on MorganNet.
Process and coordinate sponsorship requests.
Other duties as assigned.
Experience/Qualifications:
Bachelor’s degree and one (1) year of internship or professional experience preferred; or equivalent combination of education and experience.
Professional services industry experience a plus.
Strongly preferred prior experience as an administrative assistant with event planning duties.
Demonstrated proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team.
Flexibility to work overtime is required.
Your employment relationship with the firm will be on an "at-will" basis, meaning that the Firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.
Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”
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Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:
- Professional Staff positions – 1.888.534.5003 / talent.acquisition@morganlewis.com
Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at talent.acquisition@morganlewis.com.
